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Course Attendance

This option displays all details of Training Courses attended by employees.

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Prerequisites

  • Course Codes, Grade Codes, Rate Codes, and Training Satisfaction Codes need to be added before Course Attendance details can be inserted

 ESS Access   

  • Information entered on this screen could be accessible to the employee when logging into Employee Self Service.

Rules and Guidelines

  • Details of an employee's Course Attendance can be entered directly into this window.
  • When recording course attendance details directly into this window, leave the "Session No" field blank if recording more than one attendance for the employee on the same course.
  • Training hours are processed via the payroll to flow through to training history, eliminating double entry.
  • If training hours and the cost are entered from the Payroll module, the content of these two fields is displayed automatically.
  • The screen displays, for the selected employee, a list of courses attended, the dates, and the grade achieved.
  • Once an employee is selected all training history for that employee is displayed.

Field Information

ClosedCourse ID

A 6-character code representing the Course that the selected employee was enrolled on.

ClosedSession ID

This displays the course session number for the selected employee.

ClosedStart Date

This displays the date the training was started.

ClosedCompletion Date

This displays the date the Training was completed.

ClosedGrade

This is the Grade awarded to the employee at the time the session was completed is displayed and can be changed.

ClosedTraining Cost

This displays the cost of the Training Course.

ClosedTraining Hours

This displays the number of hours the Training Course have.

ClosedRate Code

This displays the rate code that was selected when the Training Course was created.

ClosedAmount

Displays the value attached to the rate code.

This value is assumed to apply to the training course as a whole value for the entire course, regardless of duration and the number of attendees. The value should be maintained to reflect true costs.

  • e.g. if an Hourly Rate was selected, this field would be overridden to reflect the actual cost for the employee over the duration of the course.
  • This field is not used for any calculations. Values entered here may be compared to the values setup in the Budget Unit screen by using Extractor.

 

ClosedOrg Unit

This defaults to the Org Unit setup against the employee's record.

  • This can be changed to reflect the cost centre that should be used for the course that this employee has attended.

 

ClosedDepartment

This defaults to the Department code setup against the employee's record.

  • This can be changed to reflect the cost centre that should be used for the course that this employee has attended.

 

ClosedAccount

 This defaults to the Account code setup against the employee's record.

  • This can be changed to reflect the cost centre that should be used for the course that this employee has attended.

 

ClosedComments

This displays additional comments about the training.

ClosedTransaction Date and Time

If any of the fields within this screen are changed, the date and time of the maintenance is recorded using the "Transaction Date" and "Transaction Time" fields.

ClosedTraining Satisfaction

This code is entered when the course is completed to indicate the employee's level of satisfaction with the course attended.